Once I brought two packets of toffees to my elder daughter for her birthday. She wants to distribute toffees in her class. She opened the packet, I asked ,” Why did you open this ?” She said ,” I have 45 class mates , so I need to count these just to make sure I will carry enough toffees with me for them .“ She counted for her school-van friends and her teachers as well . She was right the as packets were marked with weight not by the quantities in it . This is equally applicable to time, we need to know what we have with us, it will help us to manage it .You will say each one has 24 hours what calculation we need that how much time one have, you not only need to know how much time you have but you need to know, how you spend your time , you can’t plan to save time or manage the time unless you make a record of our time or plan your time.
There are various methods to record you time, you may choose to use one, or a combination, of the following methods, you need to make you habit to record your time because it is only habit that keeps you going.
Activity Log: You should start to record for a few days, to build a log of the activities that you engaged during a day. It will help you to paint an picture of what you do during the day, and how you invest your time on each activity . Memory has limitation and it is bad tool to solely depends on your memory. You need to record on papers or if possible use any spread sheet to record this.
Time logs: This is advancement to the previous in this you record the time with activity you engaged in Time logs are used to record the amount of time spent on various activities. You can sub divided the time under each activity , like if you are working on multiple projects keep track of the amount of time you spend, then a time log is a good method..
Calendars: These are more than a simple date calendar, it will help you to coordinate your activities and manage your time over a period of time. It is useful for planning ahead, and keeping track of all of your appointments. It is helpful like major engagements anniversaries, birthdays, celebrations, children school function , Monthly payment of bills .
Office Desktop tools : Lots of desktop monthly planner are in the market which will help you to keep you appointment on time by placing the desktop planner on your desk , you can have inbox /outbox/priority .routine pigeon hole on your Desk . You can use stick-slips as a reminder of your important tasks attached to your computer monitor
Project planners: If you working in a big company you will find there are Project planners who coordinate the activities of a number of people who are all working on the same project for a period of time. There are number o software available to do the planning and scheduling. On the personal level there are several mobile apps available which you can install on your phone, it helps you to ensure that you dedicate you time when it is required .Nothing come easily, no application or software going to work if you don’t commit to yourself and to your routine.
Priority Lists or To-do lists: To-do list is the method of recording the things that need to done over a period of time . Priority list used to set priority of a task over a number of other tasks. First you list out what are the tasks you have to do in a day, then you assign the urgency or priority of the task .Sometimes there may be a case when time is more important than the task .Assigning priority take care of the urgency of the task in terms of time can be used as an immediate record of what needs to be done. Effect of making simple to do list with assigning priority limits its effectiveness
“ No method is bad only applicability of the methods differs and each one has their limitations. it is based on your situation. It is you who decided which method is fitting in your need and providing the information you need. I am sure that these will help you to manage your time and will develop efficient way of working and saving your time.”